Quantum HR

HR Letters

Our intuitive template builder, resembling popular word processing software, allows users to effortlessly style letter content with various font styles, sizes, and colours, creating professional documents with ease.

HR Letters

Our Letter Templates feature empowers HR managers to effortlessly create personalised letters for employees, simplifying the communication of crucial information. With this tool, HR professionals can efficiently design customised correspondence, ensuring clear and effective communication throughout the organisation.

Outsource or In-house Payroll

How it Works

Placeholders seamlessly integrate actual employee data into templates, ensuring each communication is tailored to its recipient. Preview functionality enables users to visualise letters with populated data before saving them for future use, guaranteeing precision and efficiency in HR correspondence.


Access the "Letters" section within the HR software to create a new letter template.

Template Builder

Utilise the template builder offering a familiar word processing interface for effortless design.


Incorporate placeholders representing employee data, dynamically replaced upon letter generation.

Drop Down Menus

Select fields effortlessly from dropdown menus organised by categories like "Personal Information" and "Employment Details."


Seamlessly integrate payroll fields and formulas into templates with a dedicated builder featuring commonly used operations and functions.

Batch Letters

Generate letters for batches of employees, with options for email distribution or printing as PDF files.


Ensure successful delivery with tracking of sent emails and handling of any failures. Maintain a comprehensive history of generated letters for auditing purposes, easily accessible within the system.

HR Letter Generation and Communication

Our HR software simplifies generating personalised HR letters with an intuitive platform for HR managers. The user-friendly templates allow quick creation of customised letters for job offers, promotions, and policy updates. With formatting options similar to word processing tools, users can easily match the organisation's branding. Integrated electronic signatures and notifications streamline the process, reducing paper-based workflows and ensuring timely delivery. This enhances efficiency, ensures consistent communication, and reduces the administrative workload for HR teams, improving employee engagement.

Key Benefits & Features of Onboarding

  • Efficiency: Streamline communication with personalised letters, saving time and effort.
  • Customisation: Tailor templates to specific needs using intuitive formatting options.
  • Accuracy: Ensure precise communication by previewing letters with actual data before finalising.
  • Versatility: Generate letters in bulk and distribute via email or print, catering to diverse needs.
  • Compliance: Maintain audit trails with a detailed history of generated letters for regulatory adherence.
  • Convenience: Accessible template builder and letter generation functionalities within the HR software interface.
  • Integration: Seamlessly integrate with existing HR processes for enhanced workflow efficiency.
  • Empowerment: Empower HR managers with easy-to-use tools for effective communication with employees.
  • Security: Safeguard sensitive employee information with robust data handling mechanisms.
  • Scalability: Scale letter generation processes effortlessly to accommodate organisational growth.

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